Home Classes Build Your AI Chief of Staff

IntermediateHands-on Lab

Class 08

Build Your AI Chief of Staff

Build an AI-powered executive assistant system that monitors, prepares, briefs, and follows up.

7 hours 14 lessons Hands-on build + blueprint project

Level: Intermediate
Duration: 7 hours
Lessons: 14 lessons
Format: Hands-on build + blueprint project
Tracks: Work, Business

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Course overview

A Chief of Staff does not just answer questions — it watches what matters and tells you what needs attention. In this class you build a modular system: monitoring modules for email, calendar, documents and finances; preparation modules for meetings and research; and reporting modules that produce a daily brief and a weekly executive summary. You finish with your own blueprint and at least three working modules.

Who this is for

Executives, managers, and founders
Professionals with high coordination loads
Graduates of AI for Everyday Productivity
Anyone who ends each week feeling behind on inputs

What you’ll learn

The architecture of a modular assistant system
Email and calendar monitoring modules
Meeting preparation that runs before you ask
Document and file monitoring
Follow-up tracking that nothing falls out of

Research modules on standing topics
Financial and website activity monitoring
Daily briefings and weekly executive summaries
Designing your own Chief of Staff blueprint

Curriculum

6 modules · 14 lessons

What a real chief of staff does
Monitor, prepare, brief, follow up
Modular design so you can start small

Email monitoring and triage
Calendar monitoring and conflict spotting
Document and file change monitoring
Financial monitoring basics
Website and mention monitoring

Automated meeting preparation
Standing research topics
Pre-read packets

Capturing commitments
Open-loop tracking
Nudges that are actually useful

The daily briefing
The weekly executive summary
Tuning signal versus noise

Mapping your own responsibilities
Selecting your first three modules
Building, testing, and refining
Documenting your blueprint

Hands-on exercises

Build a working daily briefing module

Build an automated meeting-preparation module

Document your complete Chief of Staff blueprint

Paired labs

Intermediate 90 min

Build a Meeting Preparation Assistant

Create an assistant that prepares you before every meeting: who is attending, what happened last time, what is outstanding, and what you should ask.

You leave with
An automated meeting-prep packet.

ChatGPTCalendarEmail

Paired with 08 — Build Your AI Chief of Staff

Intermediate 3 hours

Build an AI Chief of Staff

Stand up three modules of a Chief of Staff system — monitoring, preparation, and a daily briefing — and run them for a week.

You leave with
Three live modules and a daily brief.

ClaudeZapierEmailCalendar

Paired with 08 — Build Your AI Chief of Staff

Expected outcomes

At least three working modules in daily use
A daily brief you actually read
A documented blueprint you can extend for years

Tools used

ChatGPT or Claude Gmail or Outlook Google Calendar or Outlook Calendar Zapier or Make A notes or docs tool

Skills you build

System architectureMonitoring workflowsExecutive reportingModular design

Instructor

Instructor Placeholder

LifeQuest AI Systems Faculty

Instructor details for this class are being finalized.

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